Procurement/Office Management Specialist



Job Family


For over 80 years, GfK has been a reliable and trusted insight partner for the world’s biggest companies and leading brands who make a difference in every consumer’s life - and we will continue to build on this. We connect data, science and innovative digital research solutions to provide answers for key business questions around consumers, markets, brands and media. With our headquarters in Germany and a presence in around 60 countries worldwide, you benefit from our global company with a diverse community of ~9,000 employees.

Harnessing the power of our workforce, the greatest asset we have is our people. As part of GfK, you can take your future into your own hands. We value talent, skills and responsibility and support your development within our international teams. We are proud of our heritage and our future: Currently we are in the latter stages of a transformational journey from a traditional market research company to a trusted provider of prescriptive data analytics powered by innovative technology. This is only possible with extraordinary people and this is why we are looking for YOU to help create our future. For our employees as well as for our clients we pursue one goal: Growth from Knowledge!

Job Description

Purpose of the role:

  • Support Cluster Head Procurement & Facilities to ensure the smooth running of the office

  • Develop intra-office communication protocols and streamline administrative processes

  • Create pleasant work environment for employees

  • Create and maintain service level agreements (SLA’s) with vendors, audit services on a regular basis to ensure service quality is met and adjust SLA’s to meet changing needs of the sites

As a Procurement/Office Management Specialist, you will have the following key accountabilities:

  • Obtain vendor price quotations (in accordance to the Procurement Guidelines), prepare Shopping Carts and make adjustments where needed

  • Seek to identify cost effective purchasing alternatives

  • Obtain statements of work, arrange for new vendor requests

  • Create SLA’s for suppliers and ensure vendor supplies goods and services to the required quality levels

  • Respond to employee queries in a timely and professional manner

  • Support office relocations and renovations and prepare move coordination and follow up on outstanding move issues

  • Monitor cost of services and report excessive costs and cost savings opportunities to the Head of Facilities

  • Monitor vendor payment status to ensure purchase orders are not over-billed and vendors receive timely payment to avoid disruption in service

  • In the event of a facilities emergency coordinate with other facilities and building personnel to achieve timely resolution

  • Participate actively in the planning and execution of company events

  • Support initiatives for employee health and well being

  • Responsible for managing office services

Now that you know what a Procurement/Office Management Specialist does, what skills, qualifications and experience do you need?

  • Bachelors degree or equivalent experience/apprenticeship in relevant field

  • 2+ years work experience in administrative, office management or assistant role

  • Experience in Procurement would be considered as a significant advantage

  • Knowledge of office management responsibilities, systems and procedures

  • Excellent written and verbal communication in both English and Bulgarian language

  • Attention to detail and problem-solving skills

  • Excellent time management skills and ability to multi-task and prioritize work

  • Proficient in MS Office

Join our team and benefit from the following advantages:

  • Exciting work environment that brings people together

  • Use of the latest digital technologies

  • Initial and ongoing trainings to support your development

  • Opportunities for personal and professional growth

  • Competitive remuneration and bonus scheme linked to individual performance and company results

  • Flexible working hours and home office

  • 3 additional non-working days annually

  • Food vouchers

  • Health insurance

  • Discount program with external vendors

  • Eco friendly travelers are welcome to the office – parking places for bikers and free card for public transportation are available to all employees

  • Last but not least – GfK Sofia office is located close to the city centre and easily accessible from any point by public transportation – 47A Tsarisgradsko Shose Blvd

We are an ethical and honest company that is wholly committed to its clients and employees. We are proud to be an inclusive workplace for all and are committed to equal opportunity in employment which focuses on all of our employees reaching their full potential. At GfK we work collaboratively with our colleagues but offer a flexible working approach, including dividing our time between office & remote working as well as the opportunity to flex our working hours around team core hours.

We offer an exciting work environment that brings people together. We encourage an entrepreneurial and innovative spirit. We make use of the latest digital technologies. We are looking for self-starters, who accept challenges and create solutions.

Can there be a better place to take center stage in the digital revolution? We are excited to get to know you!

Posted: 3 days ago

City: Sofia

Work Area: Finance

Job Time: Full Time

Requisition ID: R00014450