For over 80 years, GfK has been a reliable and trusted insight partner for the world’s biggest companies and leading brands who make a difference in every consumer’s life - and we will continue to build on this. We connect data, science and innovative digital research solutions to provide answers for key business questions around consumers, markets, brands and media. With our headquarters in Germany and a presence in around 60 countries worldwide, you benefit from our global company with a diverse community of ~9,000 employees.
Harnessing the power of our workforce, the greatest asset we have is our people. As part of GfK, you can take your future into your own hands. We value talent, skills and responsibility and support your development within our international teams. We are proud of our heritage and our future: Currently we are in the latter stages of a transformational journey from a traditional market research company to a trusted provider of prescriptive data analytics powered by innovative technology. This is only possible with extraordinary people and this is why we are looking for YOU to help create our future. For our employees as well as for our clients we pursue one goal: Growth from Knowledge!
Purpose of the role:
Support Cluster Head Procurement & Facilities to ensure the smooth running of the office
Develop intra-office communication protocols and streamline administrative processes
Create pleasant work environment for employees
Create and maintain service level agreements (SLA’s) with vendors, audit services on a regular basis to ensure service quality is met and adjust SLA’s to meet changing needs of the sites
As a Procurement/Office Management Specialist, you will have the following key accountabilities:
Obtain vendor price quotations (in accordance to the Procurement Guidelines), prepare Shopping Carts and make adjustments where needed
Seek to identify cost effective purchasing alternatives
Obtain statements of work, arrange for new vendor requests
Create SLA’s for suppliers and ensure vendor supplies goods and services to the required quality levels
Respond to employee queries in a timely and professional manner
Support office relocations and renovations and prepare move coordination and follow up on outstanding move issues
Monitor cost of services and report excessive costs and cost savings opportunities to the Head of Facilities
Monitor vendor payment status to ensure purchase orders are not over-billed and vendors receive timely payment to avoid disruption in service
In the event of a facilities emergency coordinate with other facilities and building personnel to achieve timely resolution
Participate actively in the planning and execution of company events
Support initiatives for employee health and well being
Responsible for managing office services
Now that you know what a Procurement/Office Management Specialist does, what skills, qualifications and experience do you need?
Bachelors degree or equivalent experience/apprenticeship in relevant field
5+ years work experience in administrative, office management or assistant role
Experience in Procurement would be considered as a significant advantage
Knowledge of office management responsibilities, systems and procedures
Excellent written and verbal communication in both English and Bulgarian
Attention to detail and problem-solving skills
Excellent time management skills and ability to multi-task and prioritize work
Proficient in MS Office
We are an ethical and honest company that is wholly committed to its clients and employees. We are proud to be an inclusive workplace for all and are committed to equal opportunity in employment which focuses on all of our employees reaching their full potential. At GfK we work collaboratively with our colleagues but offer a flexible working approach, including dividing our time between office & remote working as well as the opportunity to flex our working hours around team core hours.
We offer an exciting work environment that brings people together. We encourage an entrepreneurial and innovative spirit. We make use of the latest digital technologies. We are looking for self-starters, who accept challenges and create solutions.
Can there be a better place to take center stage in the digital revolution? We are excited to get to know you!