Procurement & Facilities Specialist



Job Family


For over 80 years, GfK has been a reliable and trusted insight partner for the world’s biggest companies and leading brands who make a difference in every consumer’s life - and we will continue to build on this. We connect data, science and innovative digital research solutions to provide answers for key business questions around consumers, markets, brands and media. With our headquarters in Germany and a presence in around 60 countries worldwide, you benefit from our global company with a diverse community of ~9,000 employees.

Harnessing the power of our workforce, the greatest asset we have is our people. As part of GfK, you can take your future into your own hands. We value talent, skills and responsibility and support your development within our international teams. We are proud of our heritage and our future: Currently we are in the latter stages of a transformational journey from a traditional market research company to a trusted provider of prescriptive data analytics powered by innovative technology. This is only possible with extraordinary people and this is why we are looking for YOU to help create our future. For our employees as well as for our clients we pursue one goal: Growth from Knowledge!

Job Description

Purpose of the role:

  • Support Head Procurement & Facilities in Bulgaria to ensure high quality facilities services are provided to sites

  • Create and maintain service level agreements (SLA’s) with vendors, audit services on a regular basis to ensure service quality is met and adjust SLA’s to meet changing needs of the sites

As a Procurement & Facilities Specialist, you will have the following key accountabilities:

Infrastructure Services (office employees only)

  • Support conference room & desk booking schedule via Condeco Tool

  • Support office relocations and renovations and prepare move coordination and follow up on outstanding move issues

  • Cover reception and general administration in the office – e-mail management, deliveries etc., when necessary

  • Provide back-up to other facilities personnel as needed

  • Respond to employee queries in a timely and professional manner

  • Obtain vendor price quotations, prepare Shopping Carts and make adjustments where needed

  • Seek to identify cost effective purchasing alternatives

  • Obtain statements of work, arrange for new vendor requests

  • Create SLA’s for suppliers and ensure vendor supplies goods and services to the required quality levels

  • Monitor cost of services and report excessive costs and cost savings opportunities to the Head of Facilities & Procurement

  • Monitor vendor payment status to ensure purchase orders are not over-billed and vendors receive timely payment to avoid disruption in service

  • Monitor all costs associated with mail and delivery services; report excessive costs and cost savings opportunities to the Head of Facilities & Procurement

Now that you know what a Procurement & Facilities Specialist does, what skills, qualifications and experience do you need?

  • 4+ years work experience in office administration, facilities management or procurement role

  • Bachelors degree or equivalent experience/apprenticeship in relevant field

  • Excellent written and verbal English and fluent in Bulgarian

  • Proficient in MS Office

  • Excellent written and verbal communication skills

  • Excellent time management skills and ability to multi-task and prioritize work

  • Attention to detail and problem-solving skills

  • Ability to work independently with minimal supervision, yet a strong team player

Join our team and benefit from the following advantages:

  • Exciting work environment and team spirit

  • Initial and ongoing training to support your development

  • Opportunities for personal and professional growth

  • Competitive remuneration and bonus scheme

  • 3 additional non-working days annually

  • Food vouchers

  • Health insurance

  • Discount program with external vendors

  • Last, but not least – GfK Sofia office is located close to the city center and easily accessible from any point by public transportation – 47A

We offer an exciting work environment that brings people together. We encourage an entrepreneurial and innovative spirit. We make use of the latest digital technologies. We are looking for self-starters, who accept challenges and create solutions.

Can there be a better place to take center stage in the digital revolution? We are excited to getting to know you!

Posted: 16 days ago

City: Sofia

Work Area: Finance

Job Time: Full Time

Requisition ID: R00011086