Admin Specialist



Job Family


For over 80 years, GfK has been a reliable and trusted insight partner for the world’s biggest companies and leading brands who make a difference in every consumer’s life - and we will continue to build on this. We connect data, science and innovative digital research solutions to provide answers for key business questions around consumers, markets, brands and media. With our headquarters in Germany and a presence in around 60 countries worldwide, you benefit from our global company with a diverse community of ~9,000 employees.

Harnessing the power of our workforce, the greatest asset we have is our people. As part of GfK, you can take your future into your own hands. We value talent, skills and responsibility and support your development within our international teams. We are proud of our heritage and our future: Currently we are in the latter stages of a transformational journey from a traditional market research company to a trusted provider of prescriptive data analytics powered by innovative technology. This is only possible with extraordinary people and this is why we are looking for YOU to help create our future. For our employees as well as for our clients we pursue one goal: Growth from Knowledge!

Job Description

Key Activities

  • Work together with HR BPs to fulfill recruiting targets on time.
  • Take initiatives to provide sourcing, CV screening, interview arrangement and recruitment related support to HRBP
  • Obtain vendor price quotations, prepare Shopping Carts and make adjustments where needed
  • Seek to identify cost effective purchasing alternatives
  • Obtain statements of work, arrange for new vendor requests
  • Create SLA’s for suppliers and ensure vendor supplies goods and services to the required quality levels
  • Respond to employee queries in a timely and professional manner
  • Support conference room schedule via Condeco Tool
  • Support office relocations and renovations and prepare move coordination and follow up on outstanding move issues
  • Perform other administrative support duties as required by the department or office
  • Monitor cost of services and report excessive costs and cost savings opportunities to the Head of Facilities ^ Procurement
  • Monitor vendor payment status to ensure purchase orders are not over-billed and vendors receive timely payment to avoid disruption in service
  • Provide back-up to other facilities personnel as needed
  • In the event of a facilities emergency coordinate with other facilities and building personnel to achieve timely resolution
  • Sort and distribute all incoming and interoffice mail and deliveries, including preparing and sending mail and deliveries received for home-based employees
  • Prepare and send out all outgoing mail
  • Verify receipt of all deliveries prior to signing vendor delivery tickets/logs
  • Maintain accurate mail distribution centres
  • Secure all deliveries as required
  • Monitor all costs associated with mail and delivery services; report excessive costs and cost savings opportunities to the Head of Facilities & Procurement
  • Respond to employee queries in a timely and professional manner
  • Ensures general office rules are strictly adhered to and escalates as appropriate

Technical Skills

  • Ability to work independently with minimal supervision
  • Excellent written and verbal communication
  • Attention to detail and problem-solving skills
  • Excellent time management skills and ability to multi-task and prioritize work
  • Proficient in MS Office

Typical Education and Work Experience

  • Bachelors degree or equivalent experience/apprenticeship in relevant field
  • 1+ years work experience in administrative role
  • Basic proficiency in English and fluent in Bulgarian

We offer an exciting work environment that brings people together. We encourage an entrepreneurial and innovative spirit. We make use of the latest digital technologies. We are looking for self-starters, who accept challenges and create solutions.

Can there be a better place to take center stage in the digital revolution? We are excited to getting to know you!

Posted: 14 days ago

City: Shanghai

Work Area: Finance

Job Time: Full Time

Requisition ID: R00011194